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Privacy Policy
'How we handle your data'

Last Updated: 12/09/2024

Introduction
GirlCode LTD values your privacy and is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, store, and protect your information, in compliance with the General Data Protection Regulation (GDPR) and other relevant laws.

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Who We Are

  • GirlCode LTD: Registered in England and Wales, Company No. 13873433 and Registered with ICO (GDPR) since 24/02/2023, renewed each year. GirlCode® is a registered trademark.

  • DiversyTech LTD: Registered in England and Wales, Company No. 14571395.

 

Scope of This Policy
This Privacy Policy explains how we handle your personal data, including its collection, use, and storage, as well as your rights concerning your data.

Definition of Personal Data
Personal data is any information that identifies an individual directly or indirectly. This includes basic details like your name and contact information, as well as other identifiers such as IP addresses.

 

Your Rights Under GDPR
Under GDPR, you have the following rights regarding your personal data:

  • Right to Be Informed: You have the right to know how we collect and use your data.

  • Right of Access: You can request access to the personal data we hold about you.

  • Right to Rectification: You can request that we correct any inaccurate or incomplete data.

  • Right to Erasure (Right to be Forgotten): You can request that we delete your personal data under certain circumstances.

  • Right to Restrict Processing: You can request that we limit the use of your data.

  • Right to Object: You can object to specific uses of your data, including for marketing.

  • Right to Data Portability: You can request a copy of your data in a usable format to transfer to another service.

  • Rights Related to Automated Decision-Making and Profiling: We do not engage in automated decision-making or profiling with your data.

For more information on these rights or to exercise them, contact us using the details provided at the end of this policy.

 

Data We Collect
We may collect the following types of personal data, depending on your relationship with us:

  • Name, date of birth, gender, address, email, and phone number.

  • Job title, profession, and qualifications.

  • Payment information (Clients and Coding Instructors only).

  • Preferences, interests, and profile pictures.

  • CV and any other data relevant to our services.

 

How We Use Your Data
We use your personal data for various purposes, including:

  • Providing and managing your account and our services.

  • Personalising your experience within our community.

  • Communicating with you regarding your membership, services, and relevant updates.

  • Processing payments for our services (clients only).

  • Marketing (with your consent) via email, phone, text, or post, from which you can opt-out at any time.

  • Profiling through our automated Customer Relationship Management system (Wix CMS). You may request human intervention in any automated action.

 

Data Sharing
We may share your data in the following circumstances:

  • Service Providers: We engage trusted third-party service providers for operational support. They have limited access to your data and are bound to confidentiality.

  • Legal Requirements: We may disclose your data to comply with legal obligations.

  • Business Transfers: In case of mergers, acquisitions, or asset sales, your data may be transferred. You will be notified before such transfers occur.

 

Data Security
We employ appropriate technical and organisational measures to safeguard your data from unauthorised access, loss, or misuse. We regularly review our security practices to maintain data integrity.

 

Data Retention
We retain personal data only as long as necessary for the purposes outlined in this policy, typically no longer than seven years.

Your Rights Regarding Your Data

  • Access and Correction: You can request access to your data or ask us to correct inaccuracies.

  • Erasure and Restriction: You may request that we delete your data or restrict its processing under certain conditions.

  • Objection and Data Portability: You can object to data use or request your data in a portable format.

  • Consent Withdrawal: You can withdraw your consent at any time, where applicable.

 

You can also manually delete your profile or contact us for removal if you do not want your data displayed publicly.

 

How to Access Your Data
To request access to your personal data, please contact us using the details below. You may also use our Subject Access Request Form for convenience. We will respond within 30 days unless your request is complex, in which case we will keep you informed of any delays.

 

Contact Us
For any questions or to exercise your rights, please contact our Data Protection Officer:

 

Changes to This Privacy Policy
We may update this Privacy Policy periodically. Any changes will be posted on our website, and significant updates will be communicated via email, where applicable.

For the latest version, please visit www.Girl-Code.co.uk.

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